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WaveGRP®
WaveGRP®
is a comprehensive resource planning solution that is specifically addressed to
the Government sector. WaveGRP® (Government Resource Planning) includes
financial management (including GFMIS), payroll, fixed assets, HR, personnel,
document management (e-Dewan) & archiving, inventory, procurement,
automobile management, communication, workflow systems and more, all integrated
in one product, allowing related operational elements to work together in the
most effective manner. WaveGRP® integrates, automates and streamlines all
facets and business practices associated with the government operations. It is a
cross-functional solution where each module represents a complete business
cycle that seamlessly integrates with, and feeds into the other modules, thus
eliminating data redundancy, and making information available to relevant
departments and authorized users at any time.
Due to its innovative and comprehensive approach, WaveGRP® (Government Resource
Planning) covers cross functional operations within individual entities, and
across multiple entities. This includes consolidated financial, budgets and fiscal
preparation, execution and management (GFMIS), HR, procurement among others,
allowing for consolidated data availability, and timely closing of government
reports and figures across the country. As such, the solution helps governments
increase public administration efficiency and performance resulting in
decreased operational costs and eventually providing better service quality to
citizens at a lower cost. The solution also helps improve accountability across
government organizations, and provides the ability for macro-level decision
making based on consolidated real data and reports.
Created in modern web-based services architecture, WaveGRP® is
comprised of eleven modules:
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1.
Financial Management (including GFMIS): This important
component of the Government Resource Planning solution (WaveGRP®) is
considered as the main framework for all financial transactions that take
place in the governmental organization. The financial module that includes is
used for tracking of financial operations and related financial reports
carried out by the government, thus provide greater efficiency in
organizational development, create transparency and help save costs. The
solution will serve as the financial database for the Government to establish
monetary and fiscal policies and plans.
The
Government Resource Planning solution (WaveGRP®) provides a complete
integrated info rmation system to capture, track, execute and consolidate
budget management info rmation at all levels of the organization and assist
in monitoring financial plans and status of projects. The financial solution
starts with budget preparation and covers budget execution, fiscal reporting
and the management of procurement, commitment, payment, receipts, assets and
cash, thus integrating all the modules of WaveGRP®.
The
Government Resource Planning solution (WaveGRP®) controls the mechanisms to
ensure that organizational spending complies with allocated budgets and
provides accurate reports of budgeted and actual revenues and expenditures.
This is done using a complete cross functional operational system within
individual entities and across multiple entities, enabling supervision,
maintenance and the updating of relevant information.
The
GFMIS completes the financial functionality of WaveGRP® system through the
following functions:
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. Budget Classification Management
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. Commitment of Funds
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. Chart of Accounts Management
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. Procurement Management
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. Project Management
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. Payment Management
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. Budget Preparation Management
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. Management of Advances
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. Budget Allocation Management
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. Management of Trust Accounts
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. Revenue Management
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. Cash Management
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. General Ledger Accounting
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. Reporting Management
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2. Human
Resource Development Management: Offers effective and
efficient management of human resources, which enables institutions to link
their business strategies to their HRD strategy, thus translating objectives
to employee performance levels & deliverables, in addition to providing
them with the right environment, regardless of their department, which is one
of the most important missions of human resources.
WaveGRP® offers solutions to better organize the business cycle's structure;
defining job names and descriptions, followed laws and regulations, defining
each department's tasks and duties, holidays and working hours. Human
resource functions consists of tracking innumerable data points on employees
such as personal histories, data, skills, capabilities, experiences and
improving their abilities and skills to maximize the expected performance and
the productivity which can be achieved only by preparing and orienting the
employees with specialized training programs, monitoring their performances
and generating periodic evaluation for them.
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3.
Payroll: The payroll module of the Government Resource Planning
solution provides the full flexibility and high accuracy to perform payroll operations,
in a flawless manner that reduces human error to almost zero levels. The
Payroll module fully integrates and interchanges data with all other WaveGRP®
modules such as the GFMIS of the Financial Management module, in which
employee's final salaries that get calculated after considering all
deductions, levels and other salaries related data delivered from the
personnel module.
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4.
Fixed Assets Module: The fixed assets module of the Government Resource Planning
solution Manages profiles assets and equipment and optimizes maintenance
activities. It enables asset-intensive organizations to manage their assets'
complete life cycle - from requirements identification through procurement,
management of the asset during its operational life and finally to its
decommissioning and disposal.
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5.
E-Procurement and Inventory Management: The E-Procurement and
Inventory module of the Government Resource Planning solution provides the
tools to effectively streamline the process of material purchase from need
identification to order receipt. WaveGRP® integrates the entire procurement
and inventory management process into the overall management structure,
providing transparency throughout all procedures that can increase purchasing
efficiency and enhance decision making about suppliers products and
contracts.
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6.
Automobile Management System: The automobile module
of the Government Resource Planning solution manages and tracks all vehicles and
heavy machinery within the organization. All information regarding any owned
vehicle is kept on record including departure time, arrival time, driver etc.
with a history log of the entire fleet. The solution enables authorized users
to generate required reports and statistics such as vehicles history and
maintenance schedules. A history log is also kept for all maintenance
procedures such as servicing schedules, spare-parts, oil-fluids, etc.
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7.
Document Management System (including e-Dewan): WaveDMS®
the comprehensive document management system is integrated with a specialized
flexible workflow management system "WaveFlowT" that keeps track of
the business cycle and alerts. The backbone of the system is heavily
dependent on a strong, secure and reliable RDBMS, which is interfaced with a
powerful, yet user-friendly administration system that is capable of handling
heaps of data and documents. WaveDMS® consists of various components, which
are seamlessly integrated with a centralized repository for archiving and
managing the lifecycle of all forms of electronic documents, and attachments.
Powerful search and retrieval tools make this information easily available
for retrieval, editing and collaboration across the entire entity. Check-in,
checkout, versioning, security profiles, audit trails, and records management
ensure document integrity and corporate control.
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8.
WavePortalT: A user friendly portal, with an interface that allows both
employees and managers to accomplish their tasks in an efficient and quick
manner.
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9.
WaveFlowT: A fully integrated and easy to use workflow module within
WaveGRP®. This module integrates seamlessly with the communication server to
generate reminders, alerts and notifications as required.
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10. Communication
Server: Through this module, all Government Resource Planning
(WaveGRP®) notifications will be transferred to the proper destination
through the proper communication channels such as e-mail and SMS.
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GFMIS is an
automated and integrated solution, starts with budget preparation and covers
budget execution, fiscal reporting and the management of procurement,
commitment, payment, receipts, assets and cash. It is an integrated approach
that enables consolidation of financial information across multiple entities,
allowing a government to obtain timely information for more informed
decision-making. Below are some of GFMIS value added features:
- GFMIS
provides facilities to help monitoring expenditure plans and financial
status of projects.
- Provides
tools for the management of advances and trust accounts.
- Provides
flexible, scalable and user friendly reporting features.
- Produces
purchase orders and receipts in standard format for all Budget
Institutions and revenue agencies.
- GFMIS
Enables financial planning through performing cash flow forecasts and
daily updates with actual receipts and payments.
- Enables
cash flow forecasting in government deposits .
- Ensures
the availability of funds for commitments and updates funds regularly.
- GFMIS
system is fully secured in terms of management, control, backup and
recovery.
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