Get a 360° Governance & Overview of Your Documents
Technology has entered every area of daily task completion. Regardless of the size or sector of the organization, it is becoming increasingly important to increase the effectiveness and efficiency of one’s operations in order to sustain growth.
Alongside revenues, costs are a concern for every organization, and trying to devise innovative methods to control bottom-line expenses has become a necessity. From paper and time to space and employee-related costs, the main goal is to maximize the potential and benefit of these valuable resources.
WaveDMS® supports all kinds of electronic documents, mail, and attachments, making information easily accessible through its search engine and other retrieval tools. With versioning, security profiles, audit trails, and record management, it is easier to ensure document integrity and corporate control across the entire organization. The built-in communication tools make interdepartmental and interorganizational communication in small, medium, and large companies more effective and efficient, ultimately saving you money and time.
Why WaveDMS®?
Access your documents easily, anywhere and at any time with a single sign-On
WaveDMS® is a web-based program allowing you to get quick and convenient access to the business information you need from anywhere and at any time.
Store, retrieve, manage and distribute critical business documents more easily
WaveDMS® enables you to capture and import your data onto the system. Supported by a unique archiving system, all documents can be stored and retrieved with ease. WaveDMS® equips you with advanced search methods that can help you quickly locate your required documents, and identify the path for sharing this data with other users in a highly secure environment.
Generate revenue by recovering over 30% of your costs
Transforming your institution into a paperless operation will save you money and space. Eliminating all your filing cabinets will allow you to move into a smaller office, not to mention the costs associated with searching for, managing, and retrieving data.
WaveDMS® is also a highly flexible platform that requires minimal training and only basic computer skills. The convenience of WaveDMS® has made it an investment opportunity worth exploring.
Increase documents' integrity and corporate control
WaveDMS® ensures that all documents and historical records are kept, thus eliminating any possibilities for forgery, deviance or non-compliance. Enable your business to maintain tight control over incoming and outgoing documents being shared internally and externally.
Implement powerful and secure communication tools
It is crucial to have a secure and efficient communication environment in your organization, regardless of what sector you fall under or what type of business you perform. Communication eliminates duplication and nurtures a smoother workflow. This is what WaveDMS® can help you accomplish, by offering notifications through multiple channels including reminder emails and SMS.
WaveDMS® consists of the following integrated modules:
- WaveDiwan™ (Correspondence System):
This module is designed to process and manage all documents, including incoming and outgoing mail. WaveDiwan™ (Correspondence System) includes features for archiving, indexing, and saving various types of documents. WaveDiwan™ module tools also support the operations that should be performed on each document depending on its type before sending it to the relevant parties; incoming mail has to go through a workflow, and outgoing mail has to be reviewed and approved.
WaveDMS® also provides a native document check-in, check-out, version control, and document level security, and with this versioning control, WaveDMS® supports unlimited versions of documents.
- WaveFlow™/ Workflow System:
WaveFlow™ supports sequential and parallel workflow of documents and mail; its main advantage is to facilitate the daily operations.
- WaveDMS® Forms Builder:
The proposed Forms Builder contains a specialized tool to help administrators and users create and design electronic forms identical to the ones used in the traditional business cycles.
- Archiving:
This integrated module with WaveDMS® allows users to properly archive the documents in their correct location and classification by defining each one’s metadata and entering its keywords. The Archiving module ensures that documents are accurately retrieved using the entered metadata.
Archiving includes the features Capturing and Image Enabling; Capturing allows users to easily scan black and white and colored documents, clean them, enhance their appearance and size, and eventually save them. Moreover, users can give each document a unique id/code that can be used later to retrieve documents, and Image Enabling is mainly designed to reduce the amount of paper by creating a scanned copy of each document and saving it in a single repository that can be accessed by authorized users.
- Storage Management:
This module allows authorized users to organize and maintain the storage area by providing them with a set of functionalities to centrally control the storage area, organize and categorize volumes and folders/subfolders, and move documents from one media to another, etc.
- Search:
WaveDMS® search engine offers advanced search functionalities from XML, document, and database sources and its features include exact, wildcard, numeric operators with single, and multiple choice catalog options.
- Reporting and Printing:
Many types of reports are included in WaveDMS® such as normal reports, statistical reports, etc.; this allows authorized users to print the forms in several options.
- User Management & Administration:
Through this module, the System Administrator and authorized users are able to create users and user groups, assign access rights and privileges, initiate recovery procedures, and analyze logging information.
- Communication Server:
This messaging solution allows notifications to be sent using SMS and e-mails to the proper destination in order to achieve the ultimate method of communication.
Features
- Integrated and efficient multilingual Document Management System with translation and layout/editing capabilities
- A user friendly graphical interface
- Tune look-up and system variables with user management, document management, organization management, and ad-hoc workflow
- Compatibility with third-party modules: a scalable and expandable solution designed to handle large scale operations
- Document archiving for storing, managing, and retrieving your documents with ease
- Eliminates document chaos: avoid versioning & scanning issues, ensures compliance while guaranteeing safety and integrity
- Identifies clear workflow patterns that foster easy transactions
- Enables smooth follow-Up cycles where you can keep track of all your pending tasks and oversee overall progress
- Provides the aid of tracking & monitoring tools to support you through every step of the way
- Focused on managing documents and other 'electronic information' such as images, movie files, etc
- Historical login-files & Audit trails
WaveDMS® manages the complete lifecycle of content, information and documentation
WaveDMS® ensures that all documents historical records are kept, thus eliminating any possibilities for forgery, deviance or non-compliance. This helps your institution with maintaining tight control over the incoming and outgoing documents being shared internally and externally.
Implement Powerful and Secure Communication Tools
It is very crucial to have a secure and efficient communication environment in your organization, regardless of what sector you fall under, or what type of business you perform. Communication eliminates duplication, and nurtures a smoother work flow; this is what WaveDMS® can help you accomplish by offering notifications through multiple channels including reminder e-mails and SMS.